2019 Christkindl Market vendor application

  • NOTE - Hitting enter causes the form to start from the top each time

Christkindl Market Information

Kitchener City Hall – 1st floor, 2nd floor & Carl Zehr Square
  • Thursday, Dec 5 - 10am-9pm
  • Friday, Dec 6 - 10am-9pm
  • Saturday, Dec 7 - 9am-9pm
  • Sunday, Dec 8 - 10-4pm
Christkindl Market is part of a tradition in Germany that dates back to the middle ages when farmers, tradesmen and artisans would meet around their churches with song, food and small gifts. The first open winter market was held in 1310 in Munich, Germany. Be part of this tradition today, and apply for a spot at Kitchener’s Christkindl Market! The Christkindl Market has expanded our offerings through the introduction of increased outdoor activities along King Street.

Vendor Selection Process for Christkindl Market

In an effort to create a more defined and transparent process for vendor selection, a selection process has been adopted for the Christkindl Market.  Past participation does not guarantee acceptance to this year’s event.  The selection of all Christkindl vendors will be achieved through a one-stage group juried selection process administered and facilitated by The Corporation of the City of Kitchener and the Christkindl Market Volunteer Committee.

The process for vendor selection will involve:

  1. Public Call for vendor proposals via print and on-line media.
  2. Jury selection: The Vendor Selection Jury will consist off: two local artisan/ member of the business community, two City of Kitchener staff and two members of the Christkindl Market Volunteer Committee.
  3. Category: Each application will be placed in one of 4 categories.
  4. Criteria: A defined criteria, as outlined below, will be used by the Vendor Selection Jury in a weighted point system.
  5. Decision: First 60 highest ranked applications are determined by category, the remainder are determined based on space availability, category and/or final score.
  6. Successful applicants will be notified by email of their participation in the Christkindl Market.
  7. All applicants will receive a letter confirming their participation in the Christkindl Market or a letter declining their application for this year.

The Deadline for receipt of vendor proposals is Friday, June 28, 2019. Successful applicants can expect to be notified of their selection by Monday, August 19, 2019.

Any questions regarding the application process or form, please email:

Acceptance criteria

  • Product reflects/identify with traditional Christmas Market (3 points), traditional theme/heritage/culture, good fit, giftable
  • Previous experience in Christkindl or similar markets/shows (3 points)
  • Hand crafted (5 points) – handmade locally, handmade in Canada/Europe, fair trade
  • Quality of product (5 points) – build material, durability, structure, ingredients
  • Uniqueness of product (4 points) – differentiated from other products, design, function and sale ability
  • Overall product/booth presentation (5 points) – professional display, imaginative, packaging

Product Categories

Categories will be determined based on vendor’s product description. The City of Kitchener reserves the final decision on category assignment.

  • Clothing/Accessories/Jewellery – Adult, Children, leather, accessories (hats, scarves, mitts, belts metals, stones, costume, glass, beads)
  • Food – Hot/Cold/Specialty products, bakery, alcohol, pre-packaged items, prepared food onsite
  • Arts/Crafts/Christmas – functional, fabric, ceramic, sculptures, candles, wood, glass, paintings, bags, ornaments, wreaths, figurines, decor
  • Other – Environmental, pet, household, audio/video  Health & Body Products, Toys/Games, Non-Profit Organization/Charity,  Churches, Fundraisers

Supporting Material

Your application must include the following items in order for the application to be considered complete. Incomplete applications will not be reviewed.  Payments are NOT to be included until acceptance is confirmed. The City is not responsible for damage to, or loss of, support material.

  • 2019 Vendor Application Form (below)
  • Photos. 3 or 4 photos - 1 must include your booth display.  Print or email copies, we will not go to a website to print off pictures. Photos will not be returned.
  • Biography.Tell us about yourself in a few paragraphs and answer the following questions.  Where else have you sold your product? Is your product unique in any way? How does your product reflect or identify with traditional Christmas Market?  How does your product meet the acceptance criteria, in your opinion?
  • Product Description. List, description and price of your products. (on page 3 of application- add a separate page if needed). Products not listed will not be allowed for sale. Samples will not be returned.

Price to exhibit

  • Indoor Vendor
    Each space includes: 1 skirted white table and 1 outlet (additional Electrical will be charged back). Bring your own low voltage (LED) lights (Max. 6).
    • 4’x5’ space – MAX. 6’ high restriction on product
      Price: $278.77 + HST ($36.23) = $315.00
    • 8’x5’ space – MAX. 6’ high restriction on product
      Price: $535.40 + HST ($69.60) = $605.00

  • Outdoor Food Vendor
    Each Hut/Space includes: 40 amp service (additional electrical will be charged back)
    LOCATION OF OUTDOOR BOOTHS ARE SUBJECT TO CHANGE AS REQUIRED. Outside lights/décor are installed. Vendors are responsible for their own lighting and heating inside. Vendors will be required to accept up to $40 in volunteer food vouchers over the 4 days.  See terms and conditions for more detail.
    • 6’x10’ / 8’X10’ Wooden Hut (City/Committee to determine size based on placement location)
      Price: $628.32 + HST ($81.68) = $710.00

  • Outdoor Merchandise Vendor on King St
    Each Hut/Space includes: 1 standard outlet (15amp)
    Outside lights/décor are installed. Vendors are responsible for their own lighting and heating inside.
    • Approximately 6’x6’ Wooden Hut (City/Committee to determine size based on placement location)
      Price: $327.44 + HST ($42.56) = $370.00




Allowed extensions pdf, doc, docx, xls, xlsx, jpg, jpeg, gif, png, tif (Note: page scrolls to the top on each upload)


  1. All food vendors must attend a mandatory meeting approximately one month prior to the event. All items to be sold, if any, must be listed on your application. Styrofoam products are no longer permitted.
  2. NEW – All outside food vendors will be required to accept up to $40 in volunteer food vouchers over the 4 days. Any amount over $40 value can be reimbursed up to 1 week after the event with proof of vouchers. 
  3. Items to be sold are subject to the approval of The Corporation of the City of Kitchener (“City”).
  4. Cancellation Fee: $75 fee will apply to all cancellations after Nov 1.
  5. Indoor Lighting – Only low voltage (LED) may be used. (Max 6).
  6. Product cannot be displayed higher than 6’ off the ground.
  7. Vendor business name must be displayed at the booth for ease of directing the public.
  8. Prices/products must be prominently displayed and cannot be altered during dates of event.
  9. Vendor must be open and staffed for the duration of the Christkindl Market (“Market”). Failure to comply will result in disqualification from future Markets.
  10. Premises must be kept clean at all times as per City expectations and Region of Waterloo Public Health Department regulations (if applicable).
  11. All vendors are responsible for removing all goods and materials from the booth after the event and leaving the space in a clean and orderly state.
  12. It is the responsibility of the vendor to vacate the space only after cleaning of same is completed. Failure to comply will result in further payment by the vendor of any clean up costs incurred by the City.
  13. All vendors must meet and comply with regulations and will be inspected at the event by the Fire Department, Regional Public Health Department and the Electrical Safety Authority.
  14. To present a uniform look, the outdoor Christmas Hut lights will be provided and installed. The hut vendor is responsible for decorating the remainder of the hut with the items provided. 
  15. All vendors must provide $2 million dollars Proof of Insurance if selected for participation in the Market.
  16. Behaviour and activities that obstruct or hinder the rights of others to enjoy the festival is unacceptable and prohibited, include but are not limited to: creating a disturbance, display or using profanity/obscene language directed at/or disturbing to others, and causing unsafe conditions.
  17. By completing the Vendor Application Form, and upon receiving a confirmation letter from the City, all vendors participating in the Market grant permission to the City and the Christkindl Market Volunteer Committee to use product, photographs, website, information and any promotional material whether in print or electronic form (“media”) without further consideration. Such media may be used by the City and the Christkindl Market Volunteer Committee in such mediums as newsletters, brochures, including the City’s website and the Market’s website, and in submissions to the local papers for publicity purposes. All vendors must sign an acceptance of TERMS AND CONDITIONS form if selected for participation in the Market.

I acknowledge reading, understanding, and agreeing to the terms of this Vendor Application Form. Further, the personal information collected herein will be used only for the purposes for which you have agreed to as part of this application and will be protected in accordance with the requirements stipulated in the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA).

I understand that The Corporation of the City of Kitchener reserves the right to administer and facilitate the vendor selection process and to limit the number of vendors in it sole and absolute discretion.

You will receive an email notification if your application was submitted successfully.

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