Facility grant application

Background

The City offers in-kind (non-cash) facility grants to groups and organizations providing a specific event to the general public, intended for the common good of Kitchener residents, in the areas of arts and culture, minor sports and recreation, and community support and development. The purpose of in-kind facility grants is to waive facility rental fees for events held at City of Kitchener facilities.

In-kind facility grants are not intended for ongoing facility rentals such as recurring meetings or programming, but rather for one-time special events.

Grants are intended to cover rental and staff costs for a basic set-up only. Additional services beyond a basic set-up are to be paid by the renter. Event insurance fees must be paid by the renter.  

Organizations can request funding for only one event per year, to a maximum in kind value of $500. 

To avoid disappointment:

• Review the summary of eligible /ineligible events to confirm that your organization/event is eligible for an in kind facility grant prior to completing the application form.

• Contact the facility you hope to rent to ensure its availability on the desired date and to obtain a rental cost estimate (provided to you as a preliminary event contract/permit). This information is required to determine a grant amount. You are required to upload your event contract/permit in the "event information" section of this form. 

• Apply at least 30 days prior to your event date.
  
  

Summary of eligible events

• Events held by not for profit groups/organizations
• Events that are city-wide, targeted to a broad cross section of the community
• Arts and culture events
• Sports and recreation events
• Community support and development events
• Events that ensure as much public participation and access as possible, for example:
  • Events with no admission charge
  • Events that give regard to the inclusion and accommodation of persons with a disability

Summary of ineligible events

• Events with a purpose that is the responsibility of another level of government:
  • Health care
  • Social services
  • Training and education
• Events precluded under the municipal act (for example, religious services)
• Fundraising activities
• For-profit events (businesses)
• Events held by an individual (rather than a group or organization)
• Events held by a 'part group' of a larger organization
• Ongoing rentals

Notice of Collection

Personal information is being collected under the authority of the Municipal Act s.11(1) and will be used by staff to administer the City of Kitchener’s community grant program. This information will be stored on a server owned by a Third Party Service Provider (eSolutions Group) located in Canada. The personal information collected herein will be used only for the purposes relating to the program and will be protected in accordance with the requirements stipulated in the MFIPPA.

Inquiries about the collection, use or disclosure of your personal information should be directed to communitygrants@kitchener.ca. 

Contact and organization information

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